PRIVACY POLICY

Last updated: 04 December 2025 

Magnum Opus Consultants PTY LTD (“Magnum Opus”, “MOC”, “we”, “our”, “us”) is committed to protecting the personal information of our website visitors, clients, candidates, partners, suppliers, and employees. This Privacy Policy explains how we collect, use, store, protect, and share personal information in accordance with the Protection of Personal Information Act 4 of 2013 (POPIA) and our commitment to integrity, transparency, confidentiality, and ethical data stewardship. 

This Privacy Policy applies to all interactions with our website (www.moc-pty.com) and any related digital platforms, contact forms, file upload tools, features, or services we may introduce in the future. 

Information We Collect

We collect information necessary to operate our business, deliver services, engage with prospective clients and candidates, and improve our platform. 

Information You Provide Voluntarily 

This may include, but is not limited to: 

• Name and surname 

• Email address, phone number, and other contact details 

• Company or business information 

• Messages submitted through contact forms 

• Documents uploaded through the site (e.g., CVs, résumés, cover letters, supporting documents) 

• Job application information 

• Service enquiry details 

• Billing or payment information (if applicable) 

• Any information submitted during onboarding or consultation processes

We may also collect information from surveys, feedback tools, or future digital services. 

Automatically Collected Information 

When you browse our website, we may automatically collect: 

• IP address 

• Device type, operating system, and browser details 

• Website analytics (pages visited, time spent, interaction patterns) 

• Cookies and tracking data 

• Usage statistics that help us improve site performance

Sensitive / Special Personal Information 

We do not intentionally collect special categories of personal information unless it is: 

• voluntarily provided (e.g., in a CV), 
• legally required, or 
• necessary for recruitment or compliance purposes.

Where applicable, we will obtain explicit consent.

How We Use Personal Information

We process personal information for purposes consistent with our services and business operations, including: 

• Responding to enquiries 

• Evaluating job applications and processing uploaded CVs 

• Talent sourcing and recruitment services 

• Consulting, project support, and business development activities 

• Service delivery and client relationship management 

• Creating and improving digital products and services 

• Enhancing website functionality and user experience 

• Conducting internal analytics and reporting 

• Facilitating onboarding processes 

• Verifying identity where required 

• Marketing and communication (only with appropriate consent) 

• Legal compliance, audits, and risk management 

We do not use personal information for purposes unrelated to the reason it was collected.

Legal Basis for Processing

We process personal information under POPIA based on: 

• Consent 

• Contractual necessity 

• Compliance with legal obligations 

• Legitimate interests of MOC or its clients 

• Protection of a legitimate right 

4. CV Uploads and Recruitment Data

When you submit a CV, résumé, or job-related document: 

• We store and process this information securely 

• It may be reviewed by authorised internal recruitment personnel 

• We may match your profile to current or future opportunities 

• We may share your CV with potential employers or clients only with your consent 

• We may keep your information on file for future opportunities unless you request deletion 

All recruitment data is handled under strict confidentiality and in line with our internal policies. 

Sharing of Personal Information

We may share personal information with: 

• Internal MOC personnel on a need-to-know basis 

• Approved service providers assisting in business operations 

• Potential employers (for candidates, with consent) 

• Professional advisors (legal, compliance, financial) 

• Regulatory or statutory bodies where required 

• International partners or clients (with appropriate safeguards) 

We do not sell personal data or disclose it to unaffiliated parties for marketing purposes. 

Any third-party processors must comply with POPIA and our confidentiality standards.

International Transfers

Personal information may be transferred to countries outside South Africa when: 

• required for service delivery, 

• the individual has consented, or 

• adequate contractual or legal safeguards are in place. 

We ensure all international transfers follow POPIA-compliant protection standards.

Data Security

We implement strong technical and organisational measures to protect personal information, including: 

• Encrypted storage and secure transfer 

• Restricted access controls and authentication 

• Regular system monitoring 

• Secure destruction policies 

• Continuous review of data-handling safeguards 

Only authorised personnel may access personal information, and all employees are bound by confidentiality obligations. 

Data Retention

We retain personal information only as long as necessary for: 

• service delivery, 

• legal and regulatory obligations, 

• recruitment pipelines, or 

• operational requirements. 

Once retention is no longer required, we securely delete or anonymise the data. 

Your Rights

You have the right to: 

• Access your personal information 

• Request updates or corrections 

• Object to certain types of processing 

• Withdraw consent 

• Request deletion (where legally permitted) 

• Lodge complaints with the Information Regulator 

Contact us at info@moc-pty.com for any requests.

Cookies and Tracking Tools

We use cookies to: 

• Improve site functionality 

• Enhance user experience 

• Analyse website usage 

• Support future digital features 

You may disable cookies in your browser settings.

Third-Party Links

Our website may contain links to external websites. We are not responsible for the privacy practices of third-party sites and encourage users to review their policies. 

Changes to This Policy

We may update this policy periodically to reflect changes in our services, legal requirements, or digital platforms. Revisions will be posted to this page with an updated date.